America To Go Program Updates

In December 2015, Supply Chain Management (SCM) and the Controller's Office began requiring all on-campus catering orders, both takeout and delivery, be placed through the America To Go (ATG) Punch-out in BearBuy.

As part of this effort, payments for all on-campus catering orders also must be processed through ATG beginning April 7, 2016. The Meeting & Entertainment Payment Request Form (M&E PRF) will no longer be used to pay caterers for on-campus events. Caterers can only be paid for orders after they join ATG.

What is Considered On-Campus Catering?
On-campus catering includes food consumed at any UCSF location in San Francisco for the following event types:

  • Staff events
  • Employee Moral
  • Business meetings
  • Programmatic activity
  • Recruitment
  • On-the-job meals
  • Entertainment
  • Technical meetings

The following can be purchased outside of ATG:

  • Grocery store purchases (use Procurement-card ONLY)
  • Water delivery services
  • Moffitt Catering and Mount Zion Café
  • Events taking place at a non-UCSF location and/or outside the city of San Francisco are considered off-campus and do not require the use of ATG.

Upcoming Deadlines

April 6, 2016
  • Last day to submit non-ATG catering invoices for on-campus events using the BearBuy M&E PRF.
  • M&E PRFs must be complete & RECEIVED (including exceptional approvals if applicable) by the Controller’s Office on or before April 6.  Be sure to allow adequate time for your department approvers to review and approve your M&E PRF before April 6.
  • If M&E PRFs are missing documentation and not completed by the deadline, they will be rejected.
April 7, 2016
  • The M&E PRF can no longer be used to pay on-campus events.
  • All caterers must join ATG to facilitate payment for past orders and to continue doing business with UCSF.
April 15, 2016
  • Caterers will be removed as suppliers in BearBuy.
  • After your caterer joins ATG, you will be notified that your past order can be paid following the ATG Post-Event Process.

New Caterers
Sixty-seven caterers/restaurants are currently available in the ATG Punch-out. A list of all ATG caterers is available on the SCM ATG web page and on the main ATG Punch-out landing page. Caterers will continue to be added to ATG. Newly added caterers are highlighted in blue text.

If you have caterer suggestions, please send your list to

For more information, visit the SCM ATG web page, which includes:

  • An overview of the program and how to get started
  • Videos, presentations, FAQs and quick reference guides

For assistance with using the ATG Punch-out in BearBuy, contact the UCSF IT Service Desk at (415) 514-4100 (Option 2) or

For questions regarding the new catering policies, please email